Coca-Cola South Africa Recruitment (Company Website & Email Address)

The Coca-cola South Africa Recruitment

DESCRIPTION & REQUIREMENTS:

JOB SUMMARY:

• First and foremost, provides all administrative support to the Function including Director and team members.
• Secondly, proactively anticipate and resolve administrative issues that allow business continuity and minimize disruption with the ability to work independently and handle a variety issues.
• Thirdly, act as a key liaison and primary contact for all processes and policies related to the administration of the BU Functions that requires correspondence with internal & external senior level leaders, travel, vendor & calendar management, expense report processing and any associated travel needs.
• In addition, plan for and execute team events including Business Meetings with internal and external stakeholders and team celebrations.
• Lastly, Manage budgets for the department/s, including processing of all payment schedules like PO, PR etc.

KEY DUTIES/RESPONSIBILITIES:

•  First calendar Management & General Admin Support for the Director
• Second manage calendar and daily agenda for the Director.
• And also Coordinate and manage all internal and external meetings, conference and video calls
• likewise help maintain team calendars and agendas, support the team in becoming more effective and ensure clear communication across the function
• Furthermore place local and international telephone calls, answers, screens, routes incoming calls, takes messages if required
• In addition, support with preparation of documents as needed
• more over, Organizes and maintains filing system to include follow-up files, reminders to key stakeholders
• Equally important, create and/or edit correspondence, documents and forms
• lastly, manage any other admin requirements such as driver, payments and associated translations; notarization, certifications as required

Event & Cost Management

• In the first place, meets and greets visitors. Make arrangements for outside guests (ie. ground transportation, meeting rooms and technical requirements coordination, visa letters, meeting arrangements with local staff, dinner)
• Not only ... but also, organizes and manages team celebrations and events
• As a matter of fact supports the function in organizing team off-sites
• In like manner, coordinates special events/meetings with related vendors/parties as requested
• In addition, vendor Management including processing of payments
• Coupled with, raise POs and manage PRs. Manage the process flow for payments.
• In the same fashion / way, travel  Management Support for the Team
• In the light of, make travel arrangements and coordinate across local and global agencies:  hotel, flight reservations restaurants, transportation and prepare itinerary.
• Not to mention, visa and immigration assistance with required documents, coordination and managing required appointments—coordinating with immigration agencies, consulates and embassies
• To say nothing of, create and maintain travel itineraries and files
• Equally important, partner to manage travel budget and addressing any discrepancies that may occur
• By the same token, expense Management for the Team
• Similarly, process and manage submission of all expense reports and other expenses in SAP
• Furthermore, monitor reimbursements and reconciling via excel spreadsheet, payment advises and credit card statements
• Likewise, create Purchase Orders, monitor progress in the system (Maintain the PO file and update as required
• And lastly, follow up on budget availability with accounts and working with accountants when special arrangements need to be made

COMMUNICATION COMPLEXITIES:

ANALYSIS:

JUDGMENT AND DECISION MAKING:

INNOVATION: