Personal Assistant at Fadac Resources

At Fadac Resources we provide businesses with human capital solutions that can help improve oral performance while reducing employment practice risk.

We can assist organization no matter how large or small to establish , outsource and trouble shoot any human resources functions/ challenges . Our believe is that people are the greatest asset in the organization regardless of the business size, industry and market share. We provide the best professionals backed with solid years of experience and knowledge, and their job is to integrate solutions for your business needs.

Our client is an high profile aesthetic clinic in Lagos. They are currently in need of a Personal Assistance to report to the Managing Director.

Fadac Resources

Job Title: Personal Assistant

Job Type: Full Time 
Qualification: BA/BSc/HND 
Experience: 2 years
Location: Lagos
Job Field: Administration / Secretarial 

JOB DESCRIPTION

To provide an efficient and responsive administrative, organizational, and logistical service to the MD, helping him to manage and prioritize his time.   You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained.  This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment.  You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.

Main duties

1. Filter emails, highlight urgent correspondence and print attachments.
2. Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
3. Respond to emails as much as possible, dealing with appointments etc.
4. Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
5. Conduct  weekly diary meetings with the  MD to  discuss upcoming engagements, invitations and other requests.
6. Schedule on behalf of the MD meetings between him/her and his direct reports and groups to which he is a member.
7. Coordinate   travel  and  accommodation  requirements   in  connection  with  others   and  ensure arrangements in place for the MD match his requirements.
8. Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
9. Manage and maintain the MD’s diary and email account.
10. Prepare correspondence on behalf of the MD, including the drafting of general replies.
11. Minute general meetings as required and complete research on behalf of the MD.
12. Keep and retrieve files.
13. Ensure guests meeting with the MD are well taken care of.
14. Provide a service that is in line with the MD’s work habits and preferences.

Additional duties

To attend  supervision, training and meetings as and when required.  You may be required to  perform other ad-hoc tasks around the factory that may be deemed necessary.

Person Specification

• A good deal of common sense, etiquette and an ability to think on one’s feet
• Ideally educated to degree level
• A minimum of 2 years PA/secretarial experience at a senior level
• Shorthand and excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Well presented
• Highly personable
• Flexible and mature approach with ability to work unsupervised
• Willing to travel

Method of Application

Applicants should send CVs to jobs@fadacresources.com